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Lead Administrative Assistant (Finance Dept)

Vanderbilt University Medical Center

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Details
Posted:
October 6, 2018
Location:
Nashville, Tennessee
Salary:
Open
Lead Administrative Assistant 


Reporting to the Vice President - Financial Planning Budget & Analysis and the Associate Vice President - Business Intelligence & Financial Systems, the Lead Administrative Assistant serves as a primary resource for daily operations and provides administrative and business support to complex areas within the Office of Finance. This position serves as a liaison with internal/external groups.


KEY RESPONSIBILITIES:
  • Performs heavy, complex calendaring
  • Coordinates meetings and schedules
  • Performs key administrative functions which may include serving as representative of the organizational area.
  • Proactively facilitates and manages administrative functions.
  • Supports and coordinates area initiatives.
  • Creates PowerPoint presentations and handouts for meetings


TECHNICAL CAPABILITIES:

  • Calendar Maintenance
  • Data Entry
  • Document Duplication
  • Document Filing and Maintenance
  • Spreadsheet Preparation
  • Faxing and Electronic Mailing
  • Inventory Management 
  • Mail Sorting and Distribution
  • Meeting Coordination and Scheduling
  • Message Management
  • Word Processing and Typing

 


CORE CAPABILITIES:

  • Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
  • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
  • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
  • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
  • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

 
POSITION REQUIREMENTS:
  • High School Diploma or GED and 5 years of relevant experience.
  • Experience with calendar maintenance, coordination, and scheduling.
  • Experience with Outlook, PowerPoint, Microsoft Word, and basic Excel usage.
  • Ability to perform job responsibilities in a complex, fast-paced work environment. 

 

VUMC Recent Accomplishments:

 

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

 

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

     
    *CA

Internal Number: 1809160
About Vanderbilt University Medical Center
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.
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