Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
About the Department
The division of Business and Financial Affairs supports Western’s mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
The Management Consultant/Division Budget Officer reports to the Associate Vice President for Business and Financial Affairs (BFA). This position will provide division-level analytics, budgeting, and management consultation support to the Vice President, Associate Vice President, and divisional leadership. This position leads the development of key performance metrics and operational data to improve management and business practices and assists with progress towards departmental and divisional strategic objectives. This position manages the reporting of metrics on improvement goals to the VP. This position is also the Division Budget Officer and responsible for providing budgetary support to divisional leadership, including developing the annual division budget and forecasting and monitoring of departmental revenues and budgets. Additionally, this position will be responsible for proposing, leading, and collaborating on division-level special projects as approved by the Vice President, Associate Vice President, and other divisional leadership.
BFA Divisional Management Consultant
Provides strategic level management consulting services to the Vice President, Associate Vice President, and divisional leadership, including supporting implementation of continuous process improvement (best practices) through the Business Process Improvements Initiative (BPII) Committee; creating and maintaining key performance indicators; leading the development of division and departmental data, analytics, reporting, and leading special projects to further the division’s strategic objectives. Tasks include:
Assists division and departmental management with developing best practices and business processes. Creates relevant data sets, provides data analytics and analysis with narratives, and reports findings to the Vice President, Associate Vice President, and divisional leadership.
Works with divisional leadership on continuous process improvement goals.
Provides business intelligence and predictive analytics to the Vice President, Associate Vice President, and divisional leadership at the divisional and departmental levels on best practices and business processes.
Tracks divisional and departmental operational data to measure progress towards strategic objectives and to provide data-driven insight.
Provides division-level support for the implementation and management of programs, organizational processes, organizational change, and other divisional business decisions and improvements.
BFA Division Budget Officer
Develops budget forecasts and monitors and reviews budget activity with the Vice President, Associate Vice President, and divisional leadership on an ongoing basis. Provides financial support to divisional leadership as needed, Tasks include:
Oversees the development of annual and biennial state, self-sustaining and budgets for the division.
Monitors, processes and maintains positional budget activity and information for the division, including processing all employee personnel action forms for hiring, promotions, transfers, and terminations.
Oversees and analyzes the divisional state and self-sustaining budgets including one-time requests and salary savings. Prepares reports and provides information to the Vice President for review and approval.
Monitors and maintains funds and monthly expenditures for the Vice President and Associate Vice President.
Prepares budget reports as requested by the Vice President and divisional leadership to assist leadership with analyzing fund balances and budget variances; monitoring financial trends and developing projections; developing long-term planning documents; and prioritizing the use of limited resources.
Coordinates and provides reporting on divisional budget activities to the University’s Budget office on a routine basis and as-requested by the Budget office.
Maintains and updates BFA division budget activity calendar in coordination with the Budget office. Monitors calendar events to ensure timely completion of events.
Serves on the Budget Management Advisory Council and the Budget Working Group.
Supports the Vice President, Associate Vice President, and divisional leadership with ad hoc projects.
Bachelor's degree in Business Administration, Finance or an equivalent combination of education and experience
Demonstrated experience using business systems
5 to 7 years of analytical experience, including business process analysis
Proven ability to analyze information, prepare complex reports, and identify, research, and resolve discrepancies
Ability to work collaboratively with administrators, staff and faculty where people of diverse identities and backgrounds are respected and valued
Strong attention to detail and accuracy
Demonstrated customer service experience in a professional environment
Excellent written and oral communication skills with ability to effectively communicate with senior management
Master’s degree in Business Administration or Finance
10 or more years of analytical experience, including business process analysis
Experience working in higher education
Experience with Banner or similar student information system
Experience with Kaizen or Six-Sigma
Salary range is at $72,099 - $92,127 and is commensurate with experience; includes an excellent benefits package.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
In your cover letter, please specifically address how your past professional or other experience prepared you to contribute to a positive work environment for people of all identities and backgrounds.
Please include the names and contact information of three professional references.
Closing Date Notes
Application review begins 11/14/2018; position is open until filled
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); email@example.com
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“The Clery Act”). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western’s campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.
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With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.