Location: Binghamton, NY Category: Professional Posted On: Mon Dec 17 2018 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
The Administrative Assistant works with the department chair in supervising the administrative functions of the department offices. The goals of the department to be met by the Administrative Assistant include the planning and the implementation of the following program areas:
The Administrative Assistant acts as liaison with the Dean's Office, the Business Office, and the Office of Sponsored Funds, and has delegated responsibility for first-instance preparation of the departmental request for the operating and equipment budgets and for the accounting associated with the maintenance of the budget, including requisitions, fiscal reports, and statements of individual allocations within the department
The Administrative Assistant acts as liaison with the SUNY-Foundation Office; monitors the activity in the non-state accounts; and prepares vouchers, deposits, and fiscal reports
The Administrative Assistant functions as liaison with the Dean's Office and the Office of the Registrar; prepares proposed class schedules in the Banner system; oversees guide information; oversees the registration of all independent study and practicum in college teaching courses; works closely with the Director of Instructional Labs to provide updated class lists
The Administrative Assistant acts as liaison with the Personnel Office, Affirmative Action Office, Instructional Research Office, Foreign Student Advising Office, and the Dean of Arts and Sciences; carries out recruitment and supervision of departmental office staff, and administrative support staff; maintains faculty and professional staff leave records; and assists with faculty recruiting and the preparation of Immigration Documentation
The Administrative Assistant represents the department chair at University meetings on request, acts as liaison between the faculty and University offices as needed, and assists with special projects as needed
The Administrative Assistant is responsible for coordinating all of the activities necessary to assist new faculty members in establishing their research laboratories
The Administrative Assistant acts as liaison with the Graduate School; works closely with the Graduate Program on graduate student appointments, terminations, and changes; coordinates the Visiting Speakers Program outreach; prepares requests and authorizations to travel
The Administrative Assistant deals with advertisements; travel reimbursements, affirmative action procedures; assists new faculty with purchasing and preparation of laboratory facilities
Responsible for all Business Intelligence applications including purchasing, travel, graduate appointments, and all HR appointments
Experience with budgeting, purchasing, and travel reimbursement
Must work very well in a diverse setting with faculty, staff, and students in higher education on a daily basis
Some management experience as well as experience with course building and management of registration issues
Significantly high levels of organization skills, project planning, and detail orientation
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com
Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Internal Number: 105720
About Binghamton University
Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character — shaped by outstanding academics, facilities and community life — promotes extraordinary student success.
Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.