Job Summary: Manages a university accounting-related area or program. Manages financial operations and/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts.' financial operations comprised of work that involves some extremely difficult problems and/or decisions. Manages daily, monthly, quarterly and annual financial processes for the area or program. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university. Represents and/or guides business area on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.
Specific Responsibilities: Budget:
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
Manages budget & provides timely, accurate financial status for the current fiscal & future plan.
Recommends funds reallocation within budget as necessary & appropriate.
Develops NMG budget including wRVU and revenue projections.
Fiscal resource allocation of appropriated, discretionary, endowment and/or gift revenues
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Develops & recommends budget parameters based on a comprehensive understanding of the department’s financial position & forecasting model.
Acts a Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates & completes all associated fiscal year close/open processes.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares area or program financial statements and regulatory reports.
Acts as the key contact for external auditors; prepares financial statement and audit work papers.
Prepares sections of the university's annual financial report.
Performs complex financial account reconciliations, statement analysis, and transaction research.
Builds, maintains, and updates financial models and associated financial analysis.
Establishes and communicates the department calendar for daily, monthly, quarterly and annual accounting and financial processes.
Develops NMG contingency requests/pro forms for proposed faculty and staff hires.
Oversees accuracy of MDComp reporting and tools, including demographics, wRVUs, effort distribution.
Performs analyses of clinical productivity and identifies areas of opportunities for revenue enhancement.
Leads efforts to assess, modify, and/or develop and implement more timely and consistent processes/systems to increase efficiency, accuracy, and meaningfulness of information.
Develops and implements system/procedural improvements in financial reporting and variance analysis.
Analyzes significant variances and performs troubleshooting activities.
Prepares complex financial models including short-term and long-term financial and statistical forecasts with historical comparisons.
Enhances existing financial analyses, including complex spreadsheet calculations, to provide strengthened monthly financial review and reporting processes.
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units
Training of departmental staff with financial responsibilities.
May serve as primary Level III school approver for NU Financial transactions.
Provides optimal customer service and financial guidance to areas/units.
Oversees processing of all daily financial transactional activity.
Reviews exceptions forms and reimbursements that require special attention.
Requests new chart strings.
Prepares faculty salary recovery & summer salary.
Creates & monitors recharge centers.
Monitors open encumbrances & deficit chart strings; and/or stop an expense that is inappropriate or against deficit chart string.
Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
Leads and provides support for internal and/or granting agency audit requests.
Manages completion of annual fiscal year-end close.
Coordinates with Budget Office & other schools/depts. and NMG for proper recording of cross school/dept. transactions.
Grants and/or Awards:
Typically involved in the budget management of numerous research grants.
Oversees and/or completes pre- & post-award research administration.
Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations.
Interacts with Principal Investigators (PIs) to build relationships, transfer knowledge & advise on research policies & procedures.
Oversees payroll for research appointments.
Provides appropriate training for staff & PIs.
Collaborates with Research Administration Service (RAS) and NUCATS to ensure appropriate effort distribution and expense allocations.
Monitors and reports on PI account activity.
Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
Negotiates with vendors for purchases & leases
Acts act as project manager for design and implementation of regulatory and system changes.
Manages operation of a computer system or system processes that support the area or program.
Ensures that service level goals are met.
Works with others throughout the organization (including all levels of management) to answer inquiries, provide information, assist with financial improvement action plans, and complete various financial analysis projects.
Provides training and support to related university units or program participants.
Evaluates employees' performance
Provides work direction to other employees
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
5 years financial, budgeting and/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Strong understanding of financial reporting.
Familiarity with FASB requirements.
CPA, Master’s degree or equivalent work experience.
Outstanding communication skills (verbal and written).
Ability to maintain positive working relationships across departments/divisions.
Self-starter in a fast-paced environment with the ability to manage and prioritize multiple priorities
Progressive experience using accounting, finance, budget, strategic planning, business intelligence, and decision support tools.
Prior experience in a healthcare or academic organization.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35401
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.