Working title (if applicable): Administrative Coordinator
Starting Salary Range ($s): $17.25 - $23.72 per hour
Employee group (Full time/Part-time/Limited/Casual): Full Time
Schedule (hours/days): 8:30-5
Employee subgroup (FLSA Status): 02
Department name: University Administration
Position and Team Overview: The Administrative Coordinator serves as a key member of a home-base team that provides essential support to Regional Programs, a highly mobile team of frontline fundraisers whose work seeks to advance the mission of one of the world’s great research universities and academic medical centers. Fast-paced and highly variable, this role is best suited for an individual with deft interpersonal skills and collaborative instincts, high adaptability and creativity, strong communicative abilities, and intellectual curiosity.
Regional Programs is a centrally-positioned unit within Development and Alumni Relations charged with representing the breadth of Johns Hopkins University and the Fund for Johns Hopkins Medicine to alumni, parents, grateful patients, and friends in prescribed regions across the country. The team is comprised of a director, to which this position reports, four major gift officers, two assistant directors of development, and one additional coordinator.
Primary Duties and Responsibilities:
Support for Director of Regional Programs
Serve as an on-site resource for remote director
Lead the scheduling of meetings and calls for individual and full-team gatherings; coordinate spaces, tech requests, planning documents, and other programmatic/logistical needs for on- and off-site meetings
Master Card allocations, and trip receipt and reimbursement processing for director
Assisting in hiring and onboarding needs
Build strong working knowledge of Aladin, Relationship Management, Business Intelligence, Tableau, and other available tools
Conduct portfolio, prospect, and prospect group maintenance, and handle approach and proposal entry and updates
Assist with prospect research, outreach, and pipeline efforts on occasion
Gift Officer and Team Support
Assist Regional gift officers with pre-trip support (e.g. preparation of donor lists and prospect research, collateral materials, occasional trip coordination), provide home base assistance as needed during travel, and handle post-trip needs (e.g. data maintenance/ clean-up, research requests, donor follow-up)
Ordering and purchasing (e.g. letterhead, business cards, office supplies, tech)
Invoice payments (e.g. FedEx) and procurement card processing
Master Card allocations, and trip receipt and reimbursement processing for three additional gift officers
Other duties as assigned
Answer and triage incoming phone calls for Regional Programs and members of leadership team as needed
Collect and distribute mail
Maintain paper and electronic files
Support team-wide projects, mailings, other initiatives, and broad organizational needs as determined by the director
Qualifications: High School Diploma/GED and three years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Knowledge of higher education is preferred.
In order for Development and Alumni Relations to achieve excellence and an inclusive work environment, while advancing Johns Hopkins’ fundraising and alumni relations, we must value, respect, welcome, and recognize each individual’s uniqueness.
Internal Number: 15302-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.