The University of Notre Dame (ND.jobs) is accepting applications for a Program Director, Finance and Administration.
Applications will be accepted until 8/22/2019.
The Program Director, Finance and Administration is responsible for the financial and human resources management of the College of Science, in collaboration with the Senior Director, Finance and Administration. This position is required and empowered to function very independently in fulfilling a diverse set of roles requiring advanced analytical and organizational skills, as well as strong interpersonal and communication skills. Primary responsibilities include: managing the annual Budget Working Group and budgeting processes; developing analytical and forecasting tools for college as well as departments' financial operations; training department administrators on financial best practices for budgeting, forecasting, variance analysis, and personnel management; financial consulting for the Dean, Associate Deans, and Department Chairs; managing the college's performance management process; serving as a liaison with central operations (Provost's Office, Controller's Office, HR, Stewardship, etc.); and representing the college in business managers' meetings and on various committees. Financial management - 1.) manages the annual Budget Working Group process, the annual budgeting process, the return of indirect expenditures, and day-to-day financial operations for the College of Science, including development of analytical tools and reconciliations for use at the college and department levels; 2.) provides extensive training to department administrators, with guidance on reviewing department budgets, analyzing resources and needs, and forecasting quarterly and year-end variances, and provides training to program coordinators on general financial policies, procedures, and expectations; 3.) analyzes and audits overall college and department alignment with financial guidelines and consults with department administrators to ensure conformance with policies from the Provost, Budget Office, Compensation, etc.; 4.) provides financial consulting to the Dean, Associate Deans, Department Chairs, and various PI's; 5.) analyzes and approves the financial distributions for the Notre Dame Haiti Program, including reviewing and recommending modifications to the historical and prospective reporting required; 6.) manages budgeting and financial needs for the Dean's Office, Preprofessional Studies, and other college-level programs; 7.) approves hiring and redistribution forms for faculty, staff, postdocs, and students; and 8.) all other responsibilities related to financial management, as required. Personnel management - 1.) manages the annual performance management process and related communications for the College of Science, ensuring departmental compliance and alignment between employee ratings and merit recommendations; 2.) creates and provides professional development opportunities and financial and systems training for department administrators, program coordinators, and Dean's Office administrative staff, in both 1-on-1 and group settings; 3.) acts as a member of the recruitment and/or hiring panel in key staff hiring searches; and 4.) provides guidance with various personnel issues and staffing situations. Strategic planning and goal tracking, faculty appointments, proactive stewardship strategy - 1.) strategic planning - contributes to short-term and long-term strategic planning; 2.) faculty appointments - reviews new appointment terms, consults with the Assistant Dean to ensure effective appointment letters that have adequate and appropriately sourced resources and that comply with the Academic Articles, and analyzes the college reappointment roster and advises on changes in appointment terms, duration, type, etc.; 3.) proactive stewardship strategy - analyzes college initiatives and, in light of donors' interests, recommends optimal sources of funding, and manages the stewardship reporting process for college-level endowments, in collaboration with the college's Academic Advancement Director; and 4.) manages / consults on various other processes, as required.
Minimum Qualifications: This position requires:
a bachelors degree in finance or accounting
at least 5 years of relevant experience in financial oversight and administration
the ability to function independently and manage processes, projects, and people; analytical skills, especially financial analysis, strategic analysis, and business process analysis; strategic thinking skills to understand the overall direction and strategy for the college and to apply relevant processes appropriately; influence management, coaching skills, and excellent written and verbal communication skills; and expertise with spreadsheet software and other reporting and business intelligence software.
Preferred Qualifications: Masters degree, preferably in finance, accounting, or a related area, or a CPA license is preferred.Knowledge of University financial systems and processes is also preferred but not required.
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S19647. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.