As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. UW Facilities manages the University's buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the separate Emergency Management team, are the Business Intelligence & Information Technology group and the Finance & Administration group. Maintenance & Construction has an outstanding opportunity for a Program Coordinator, Surplus Auctions & Receiving.Under the direction of the Program Support Supervisor for Auctions & Warehouse Operations, this position will coordinate and perform tasks associated with the Surplus Property auction program and receiving operations.General job responsibilities include:Sort and prepare inventory for live and online, timed auctions. Research pricing markets, assist in determining fair market values, and identify potential buyers and advertising opportunities. Draft lot descriptions, photograph and prepare bid catalogs. Prepare post-sale reconciliation report and sales reports. Advise the general public regarding the policies and procedures for acquiring surplus property through auction and ensure compliance with University policies and procedures, WACs, and RCWs with regard to the acquisition of state surplus property.Promote Surplus auction sales activities. Update and maintain the auction pages of the Surplus Property website, including posting of live auction catalog with corresponding digital pictures, posting of online auctions with lot descriptions and corresponding digital pictures. Prepare printed auction catalogs and bid cards. Assist in maintenance of social media accounts; assist in maintaining social media account postings. Under general supervision, coordinate online auctions with GovDeals and/or other external vendors.Serve as the primary contact for the surplus property receiving program. Advise the campus community regarding the policies and procedures for disposing of excess University property and recommend alternatives as necessary. Advise UW faculty and staff on the special handling policies and procedures for laboratory equipment and other equipment and materials, as appropriate.Coordinate receiving of surplused property. Load, unload, move, and distribute furniture, equipment, and materials. Receive, unpack, and assemble incoming items. Inspect property for condition, quantity, and type against shipping documents and resolve any associated discrepancies. Make identification tags, determine disposition of property. Input receipt of inventory and inventory disposition status into database. Process surplus request forms in accordance with department policies and procedures. Conduct physical inventories as scheduled and/or directed. Perform ongoing audits of surplus inventory. Prepare weekly, monthly, and annual inventory reports.Provide direction and assignments to Moving and Surplus staff working in Receiving as needed.Coordinate disposal and shipment of unsellable equipment, including that which requires special disposal. Schedule recycle pickups as needed.Determine appropriate storage locations and placement of property in warehouse. Maintain warehouse arrangement to maximize space utilization and accommodate all current and incoming property. Utilize LEAN 5S principles in order to create efficient work areas. Assure that property is appropriately stored, kept in good condition, and handled by following acceptable safety practices.Assist in preparing warehouse for public stores. Serve as cashier at Surplus public store. Prepare and process sales receipts; receive and process sale revenue. Generate daily cash sales report and reconcile reports with sales receipt forms and cash revenue received. Complete sections of cash report as required. Process and handle charge sales; reconcile credit card merchant reports with sales receipt forms.Create, improve, and maintain program procedures.Safely operate material handling equipment, including forklifts, used in receiving and retail areas within the store and warehouse and when loading and unloading property.Research and develop specifications and recommend purchases of equipment and supplies to support the receiving and auction functions.Participate in organizational, division, unit, and work group programs: Balanced Scorecard, Lean Process Improvement, and other business efforts in order to improve workplace practices and processes to add value to the services provided.Provide coverage for other Surplus Program Coordinators during planned and unplanned absences. Assume higher level duties as assigned.Assist with special projects as assigned. Perform additional duties as assigned.Required to work Surplus Property public auctions, usually held on Saturdays, 6-8 times per year.Core Competencies*Demonstrate personal integrity and trustworthiness*Manage stressful situations and changing priorities effectively*Anticipate, recognize and resolve problems*Be responsible and accountable*Use organizational skills and provide attention to details*Maintain a positive, optimistic and success-oriented attitude*Exercise professional demeanor, which includes being tactful and courteous*Exhibit a strong work ethic*Continuously promote a safe work environmentRequirements include:*High school graduation or equivalent AND two years of experience with auction coordination and/or warehouse operations / materials management / inventory management OR equivalent education/experience.Additional requirements include:*Excellent customer service skills*Strong organizational and problem-solving skills*Ability to maintain and model composure in a fast-paced, dynamic customer service driven environment.*Flexibility to meet changing business/customer needs*Excellent oral, written, and interpersonal communication skills *Ability to communicate clearly and effectively*Ability to work effectively in a team environment*Demonstrated proficiency with personal computing environment, Microsoft Office Suite, proprietary databases, web-based tools, and other proprietary software products or willingness to learn/use computers and related software*Ability and willingness to learn/operate a forkliftEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Desired:*Experience with environmental stewardship practices, such as waste reduction solutions and recycling methods*Experience in inventory management*Experience coordinating/preparing live and/or online timed auctions*Experience operating material handling equipment*Experience with process improvementConditions of Employment:*Standard work schedule is: Monday, Wednesday - Friday 7:30am to 4:00pm, Tuesday 9:30am to 6pm. Flexibility of schedule is required in order to meet operational needs.*Required to work Surplus Property public auctions, usually held on Saturdays, 6-8 times per year.*Work is normally performed in an interior warehouse environment and an interior office environment. However, work may include outdoor work with exposure to the elements and variable weather conditions.*Substantial footwear is required and must be worn with operating material handling equipment and/or moving materials and must be provided by the employee.*Ability to lift up to 50 pounds unassisted and ability to lift 50-100+ pounds with assistance.*Must be able to work in a non-smoking environment*Valid Washington State Driver's License*Regular and predictable attendance is required*Work requires walking, lifting, bending and standing for long periods of time.As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.