As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. UW Facilities manages the University's buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the separate Emergency Management team, are the Business Intelligence & Information Technology group and the Finance & Administration group. Transportation Services has an outstanding opportunity for a Fiscal Specialist I to provide fiscal support, including analysis in the areas of purchasing, expenditure control, and cash receipts reconciliations and invoicing. Reporting to the Accounting Manager, the Fiscal Specialist 1 will work under general supervision performing a variety of moderately complex and varied fiscal administrative support functions while establishing procedures in recording, summarizing and reporting fiscal activity. Additionally, the Fiscal Specialist 1 will use independent judgment in resolving problems with the reconciliation process.Primary Duties and Responsibilities Purchasing and Invoicing *Review purchase requisitions for proper detail, budget allocation, object coding, authorization and compliance with state and University policy and procedures; enter BPOs in purchasing/accounts payable system; maintain database of all purchase orders throughout their life; process payments on BPOs based on receiving reports and other documentation provided; liquidate encumbrances and close requisitions as purchases are completed. *Review procurement card purchases for compliance with University policy and procedure, proper authorization, budget allocation, object coding and supporting documentation. *Answer questions, research, analyze and resolve problems on BPOs, payments or other expenditures; advise and interpret UW purchasing policies and procedures for Transportation Services managers, supervisors and staff. *Run monthly billing statements through T2, Wheels, manual entry; delegate and supervise copying and distribution of invoices, as needed; research and respond to inquiries from customers. Cash Receipts Reconciliation *Perform daily reconciliation of all gatehouse transactions, front office receipts and Events; use Access and Excel to perform reconciliation and purchasing functions; use independent judgment when resolving problems with reconciliation process; identify, suggest and incorporate system and process changes into accounting and reconciliation processes. *Identify and forecast trends and potential training issues and exercise tact and diplomacy when communicating these issues to supervisors. *Direct the work of the student and temporary employees on tasks relating to Events and reconciliations. Inventory *Coordinate maintenance of equipment inventory system (OASIS); including tagging of new assets as received, entry in OASIS, clearing pending assets and updating disposition of assets removed from service. *Coordinate and direct staff in performing annual or biennial physical inventory. Other duties *Adhere to proper separation of duties guidelines at all times. *Assist in training and cross-training other Accounting Office staff. *Provide coverage for staff vacancies, when required. *Maintain and modify multiple computerized databases and accounting systems. *Participate in a team office environment with focus on customer service. *Other duties as required. Core Competencies *Demonstrate personal integrity and trustworthiness. *Manage stressful situations and changing priorities effectively. *Anticipate, recognize and resolve problems. *Be responsible and accountable. *Use organizational skills and provide attention to details. *Maintain a positive, optimistic, and success-oriented attitude. *Exercise professionalism, which includes being tactful and courteous. *Exhibit a professional work ethic. *Continuously promote a safe work environment. Requirements include:*Three years of fiscal recordkeeping experience, or equivalent education/experience. Additional requirements include:*Ability to work overtime and some weekend shifts, as needed, according to cyclical periods. *Ability to lift / move 50 pounds. *Ability to sit and key for extended periods of time. *Skilled in use of Excel, Word and Access. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Desired:*Experience in an environment with significant focus on internal controls. *Prior experience with process improvements, continuous quality improvement or similar programs. *Familiarity with University's online systems, Workday, PAS and FIN. Conditions of Employment:*Must be able to work in a non-smoking environment. *Regular and predictable attendance is required. As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.