Manages day-to-day administration of the FAS Gift Planning marketing.
Coordinates mailing lists.
Works with Communications to ensure timely and accurate production of outreach pieces.
Generates appropriate data for newsletter mailings, proofs and edits marketing pieces.
Works with Communications & Email Marketing team to set up, test, and send multivariate, segmented email appeals.
Records and distributes responses, compiles and tracks results. Runs, formats, and disseminates analytic reports.
Monitors the Office of Gift Planning (OGP) inbox, responds or forwards inquiries as needed.
Monitors and updates internal and external web pages, as needed.
Limited responsibility for drafting newsletter and marketing pieces.
Monitors responses to bequest and life income prospect inquiries, either by writing directly to prospects, or by drafting correspondence for Senior Associate Director and Associate Director.
Drafts letters and reports; formats, edits, and proofreads documents. Mails, files, and distributes correspondence and memos.
Contacts alumni via phone and email to request visits for officers in advance of many officer trips. Schedules and confirms meetings, and coordinates visit details, as requested.
Maintains and updates Advance database including prospect tracking and proposal management.
Reconciles travel and operational expenses (out-of-pocket and MasterCard) for Senior Associate and Associate Director of Gift Planning.
Makes travel arrangements. Prepares travel materials, including performing basic prospect research for visits. Compiles extensive trip binders (approximately 100-125 prospects per year total) for gift planning officers.
Handles special projects as needed.
Acts as Gift Planning liaison with other support staff in the office, by keeping teams updated on new materials, and directing staff to proper resources and information. Manages and assigns varied ministerial tasks for student workers.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
One to two years office or related experience required (education may count towards experience), preferably in an academic environment.
Strong computer skills/knowledge of Microsoft Office.
BA/BS preferred. Must have excellent organizational and interpersonal skills; excellent phone manner, strong grammar, spelling and proofreading skills; writing and editing experience preferred; fastidious attention to detail; and ability to work proactively to anticipate the needs and scheduling deadlines of multiple ongoing projects in the Office of Gift Planning.
Strong writing background preferred; a general interest in marketing, fundraising, or planned giving a plus.
Must be professional, honest and trustworthy, and comfortable working as a contributing member of a team. Must be able to handle confidential personal and financial information with tact and discretion. Must have an even disposition and be able to deal effectively and politely with people regardless of background.
Knowledge of fundraising in a nonprofit setting is helpful.
Must have ability to handle multiple and ongoing projects; experience using computer databases; experience with Qlikview or other data analytic and business intelligence platforms preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51219BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.