The Prospect Management and Discovery Specialist administers the relationship between fundraising staff and prospect management to maximize current prospects and proactively seek new qualified prospects. Working with the Director of Operations, External Affairs and other staff, provide comprehensive services related to prospect management including identifying and following through the donor stages such as discovery, cultivation and stewardship.
This position will oversee prospect management, prioritize projects based on fundraising needs, analyze and evaluate information, conduct prospect research, prepare profiles, and prepare reports. Provide data-driven intelligence to support decision-making and fundraising goal-setting.
Prospect Management (50%)
Work with the Director of Operations, External Affairs and other divisional staff as needed to ensure that Gift Officers have sufficient prospects for a fully optimized portfolio.
Capture and manage data in Raiser’s Edge to enhance record-keeping and stewardship. Track quantity and level of prospects, prospect assignment to Gift Officers, and progress or changes. Create and generate reports required to track prospect assignments and moves management.
Work with fundraisers and fundraising support staff to identify prospect management needs and ensure those needs are being met, including facilitating database tracking of prospect management activity.
Use a variety of tools to ensure the quality and integrity of data, and timeliness related to the Museum’s large number of prospects.
Identify sources of data at MSI and manage interactions and relationships with data owners.
Provide recommendations for maintenance and improvement of processes, considering industry best practices and Museum policies, procedures and priorities.
Assist in preparation of meetings related to prospect management (i.e., prospect strategy, prospect assignments, qualifying and disqualifying prospects, etc.).
Stay abreast of current and emerging trends in philanthropy, fundraising, and business intelligence; communicate to leadership as appropriate.
Maintain highest standard of professional ethics, complying with APRA’s (Association of Professional Researchers for Advancement) Statement of Ethics and ethics policies set forth by AFP (Association of Fundraising Professionals) and similar organizations, including but not limited to privacy, confidentiality, use of research sources and dissemination of research information.
Prospect Identification and Research (40%)
Perform proactive and reactive research to identify, qualify and quantify the Museum’s prospect pools and pipelines.
Prepare prospect profiles using resources to ensure accuracy and quality reporting.
Support the development work of the External Affairs division by assisting in the preparation of detailed donor and prospect profiles for the President’s Office, volunteer leadership and development officers.
Collaborate with fundraisers and division units in prospect identification at all levels.
Support development work by querying and compiling prospect lists for specific exhibits, programs and other Museum projects.
Other duties as assigned (10%)
Assist occasionally with fundraising events (may include night and/or weekend)
Support division and organization-wide projects as needed
Bachelor’s Degree is preferred
Three (3) to five (5) years of related experience
Ability to manage confidential information with discretion
Strong written and verbal communication as well as organizational skills.
General understanding of fundraising solicitation cycle and various donor types.
Knowledge of the prospect and donor management process including research vehicles.
Experience with LexisNexis, iWave, DonorSearch, and related tools is a plus.
Familiarity with Blackbaud’s Raiser’s Edge, including understanding of proposals, actions, and queries, and an ability to develop queries and exports, a plus.
Ability to gather data, analyze information and prepare reports.
Strong interpersonal skills and outstanding customer service skills.
The Museum of Science and Industry is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.
Internal Number: 7737531379
About Museum of Science and Industry, Chicago
The Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and medicine. We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!
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