Working Title: Administrative Coordinator, Regional Programs Role/Level/Range: ATO 37.5/02/OE Employee group: Full Time Schedule: Monday - Friday 8:30am-5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001646-Regional Program Personnel area: University Administration
Position and Team Overview: The Administrative Coordinator serves as a key member of a home-base team that provides essential support to Regional Programs, a highly mobile team of frontline fundraisers whose work seeks to advance the mission of one of the world’s great research universities and academic medical centers. Fast-paced and highly variable, this role is best suited for an individual with deft interpersonal skills and collaborative instincts, high adaptability and creativity, strong communicative abilities, and intellectual curiosity.
Regional Programs is a centrally-positioned team of frontline fundraisers within Development and Alumni Relations charged with representing the breadth of Johns Hopkins University and Medicine to alumni, parents, grateful patients, and friends in prescribed regions across the country. The team is comprised of a director, to which this position reports, four major gift officers, two assistant directors of development, and a development coordinator.
Primary Duties and Responsibilities:
Support for Director of Regional Programs
Serve as on on-site resource for remote director;
Lead the scheduling of meetings and calls for individual and full-team gatherings;
Coordinate spaces, tech requests, planning documents, and other programmatic/logistical needs for on- and off-site meetings;
Provide financial support including trip receipt and reimbursement processing for director;
Assist in hiring and onboarding as needed;
Support for Regional Programs: Gift Officer Travel
Assist Regional gift officers with pre-trip support (e.g. preparation of donor lists, prospect research, and collateral materials; provide back-up assistance in travel reservation platform);
Provide home base assistance as needed during gift officer travel (e.g. updating donor data, assisting with changes to travel and schedules);
Help gift officers with post-trip support (e.g. database maintenance/clean-up, research requests, donor follow-up as needed);
Assist with occasional data entry projects;
Support for Regional Programs: General
Build strong working knowledge of Aladin, Relationship Management, Business Intelligence, Tableau, and other available tools;
Conduct portfolio, prospect, and prospect group maintenance, and handle approach and proposal entry and updates;
Assist with prospect research, outreach, and pipeline efforts on occasion;
Handle all ordering and purchasing (e.g. letterhead, business cards, office supplies, tech), invoice payments (e.g. FedEx), and procurement card processing;
Provide financial support including trip receipt and reimbursement processing for four team members;
Other duties as assigned
Answer and triage incoming phone calls for Regional Programs and members of leadership team as needed;
Collect and distribute mail;
Maintain paper and electronic files;
Support team-wide projects, mailings, other initiatives, and broad organizational needs as determined by the director;
Support Garland and SMC needs as appropriate.
Qualifications: High School Diploma/GED and three years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Knowledge of higher education is preferred.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.