Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's Degree and two (2) additional years of full-time administrative or financial experience may be considered. Three (3) years of full-time administrative experience. Budget management experience to include financial reporting. Experience managing and reconciling expenses in a business environment. Experience researching and resolving budget and compliance issues. Advanced knowledge of Excel to include the use of advanced functions and formulas.
Bachelor's Degree in Business Management, Accounting, or related field (foreign equivalent or higher). Five (5) or more years of full-time finance, accounting, or budget experience. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, personnel, and/or purchasing policies & procedures. Experience creating, projecting, and managing budgets in a business environment, performing high-level financial analysis, and preparing financial reports.
Experience in Higher Education Finance. Proficient in business intelligence reporting systems. Query and/or data mining experience.
Brief Description of Duties:
The Financial Coordinator provides skilled administrative support for the financial and budgetary development operations of the School of Marine and Atmospheric Sciences' (SoMAS). Advance the research missions of SoMAS by resolving complex research grant transaction issues and facilitating grant transactions through university systems. This position requires a skilled professional who demonstrates a high level of independence and sensitivity with regard to SoMAS financial matters. The ideal candidate must be accustomed to responding to time-sensitive matters and meeting deadlines. The selected candidate will use sound judgement in decision making while providing excellent customer service. The incumbent should be a self-starter with an ability to make independent decisions in a fast-paced, deadline-driven environment. Outstanding organizational skills and attention to detail are critical traits for success in this role. The ideal candidate will have a proficiency in leading projects and tasks from inception to completion, have outstanding interpersonal and problem-solving skills and the ability to adapt to a changing work environment.
SoMAS Operating Budget Management:
Administer the SoMAS Annual Budget. Develop long-term planning based on changing priorities and campus budget conditions. Prepare forecasts and year-end budget projections for State, IFR, and SUTRA accounts, ensuring funding is allocated according to strategic planning objectives; monitor and maintain fiscal viability of accounts. Track current and future anticipated changes to budgets. Perform data mining and provide detailed financial analysis regarding current and projected SoMAS expenditures, comparing forecasts to actual expenditures. Prepare SoMAS financial and operational reports by identifying, interpreting and extracting data in various formats. Assist Division Directors with the analysis of quarterly enrollment and tuition revenue projections and allocation of resource shares. Oversee faculty start-up allocations and track cost-share commitments to sponsored awards. Review, analyze, and distribute salary increase files. Recommend budget strategies, streamline administrative processes, and resolve problems. Ensure School compliance with State, Research Foundation, and Stony Brook Foundation regulations.
Post-Award Grants Management:
Support SoMAS faculty in monitoring grant expenditures and compliance with grant requirements. Monitor RF Report Center, assist faculty with monitoring and disencumbering funds, ensure recoverable costs have been charged, request IDC analyses, and maximize the use of unencumbered funds prior to grant close-out. Assist faculty in addressing administrative/financial grant transactions, liaise with Grants Management, Sponsored Programs, Payroll, Travel, Accounts Payable as needed to resolve administrative obstacles. As appropriate, contribute to the development of complex grant proposal budgets. Evaluate inefficiencies and recommend improvements to internal business processes.
Procurement, Fees and Audits:
Authorize state, IFR, and IDC purchasing and travel reimbursement expenditures. Oversee course fee budgeting, transactions, and audits. Analyze, reconcile and monitor all-funds incentive revenues in order to identify decreasing resources, potential fiscal deficiencies and project revenue streams. Make recommendations to rectify/reverse any negative impacts. Review and approve all new revenue supporting account proposals, rate structures and fees. Develop appropriate cost recovery mechanisms (rates, fees, savings, etc.). Conduct annual review of Service Center accounts. Ensure viability of rate structures by reviewing projected revenue, applicable costs, and service performance. Provide periodic audits of transactions and accounts supporting multi-million dollar inter-agency agreements.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information,veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Institutional Diversity and Equity at (631) 632-6280 or visit OIDE .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: School of Marine and Atmospheric Sciences-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30AM-5:00PM Pass Days: Sat, Sun
Posting Start Date: Mar 17, 2020
Posting End Date: Apr 2, 2020, 3:59:00 AM
Salary: Commensurate with experience within the range of $68,000-$80,000 plus $3,026 location pay
Salary Grade: SL3
Appointment Type: Regular
Internal Number: 2000740
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.